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Next Steps

UI Steps
UI Step

Please submit the following information and documents through your existing service desk ticket as soon as possible:

  • Legal Business Name
  • Operating Name
  • Executive Director/CEO or signing authority name and email address
  • Executive Assistant Equivalent (Office Manager) name and email address
  • Documents confirming your organization’s legal name (letters patent, letters of incorporation, etc.)
UI Step

You must select a CMS vendor through your organization’s procurement process. Please see below the CMS’ eligible for the one-time funding opportunity:

  • CRMS
  • VitalHub Treat
  • Vitalhub CaseWORKS
  • EMHWare
UI Step

Once you choose a vendor, you must submit an itemized quote for the full and final cost of the migration.

Warning

This quote will be used to draft the agreement between your organization and Ontario Health (OH) and OH cannot adjust funding amounts if the final invoice exceeds the quoted amount. If the final amount paid is less than the quoted amount included in the agreement, OH will recover the difference.

Examples of vendor costs to be reimbursed by One-Time Funding Opportunity

  • One year licensing, subscription or maintenance fee
  • Data Migration / Data Transfer (can include cost/invoice from current vendor system & cost of migration to new system)
    *please note that you will be required to submit an invoice from your current vendor and new vendor if applicable
  • User Licenses / Software Licenses
  • Training
  • Office 365 Integration
  • MHA Applicable Modules
  • Configuration
  • Vendor supports.

Examples of vendor costs that are not eligible for one-time funding

  • Ongoing licensing/subscription fees
  • Purchasing of new software or equipment unrelated to the CMS migration (e.g. Microsoft 365, computers)
  • Custom reporting outside the scope of MHA.
UI Step

Quotes must be submitted via your existing Expression of Interest ticket on the Mental Health and Addictions Provincial Data Set (PDS) Service Desk (for step-by-step instructions on how to attach files to a ticket, go to the  bottom of this page). Quotes will be accepted between November 11th, 2024 and January 6th, 2025. Funds will be allocated on a first come, first serve basis until the pool of funds is exhausted.

UI Step

OH will confirm the final funding amount to be allocated to the HSP within 3-5 business days of receipt of the quote submission. 

If you have any questions, please submit them via your existing Expression of Interest ticket.


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