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information will be mandatory for submitting the MHA PDS. What does this mean?
Some data elements within the MHA PDS are mandatory, while others are optional. While we recommend service providers collect as many data elements they can over the client journey, only mandatory data elements are required for a successful submission. For example, "client last name" is mandatory; if you do not include a last name, then the client record will not be submitted to Ontario Health.
In PDS 1.0, the "health card number" field is optional. In PDS 2.0, which will be rolled out after March 2025, collecting health card information will be mandatory. In order to have the client record be submitted to Ontario Health, the Health Service Provider will need to enter:
- A valid health card number, OR
- Indicate the reason why a health card number could not be provided; standard response options for missing health card numbers will be included as part of PDS 2.0 (e.g. client did not want to provide, client did not have a health card).
If the health card number information is left completely blank, the record In PDS 1.0, "health card number" was optional. In PDS 2.0, "health card number" will now be mandatory; if "health card number" is left blank then the record will not be submitted to Ontario Health. Note: a valid health card number is not required for submission, see more information below and will therefore be excluded from any provincial analysis. The more complete client records that are submitted to Ontario Health gives both Health Service Providers and Ontario Health a better sense of service utilization and outcomes, and can better inform service planning and delivery. Further, by collecting OHIP numbers, Ontario Health and Health Service Providers will be able to map the client journey across the health care continuum (including primary care, other community care and acute/emergency care), and provide more informed care in all settings.
Will clients without an OHIP card be denied service?
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