Glossary of Reports

Parameters are the options available to customize the data returned in the report.

Report Categories:

• Aggregate Reports (AG): client characteristics for specific data such as demographic information from the required fields - age and gender are included in most reports
• Client Reports (CL):  client admission, program and demographic information for clients
• Data Checking Reports (DC): show errors such as duplicates that will affect your agency's data quality
• Data Download (Data Dump) (DD): all data including custom fields per Catalyst screen as well as for the Activity Log
• Data Quality Analysis Tool: interactive reports that provide evaluations on up-to-the-minute data quality issues and provide a faster, more efficient means to monitor and correct these issues.
• OHRS (formerly MIS) Reports: statistical client activity data in general, by program as well as in a detailed report
• Program Agency Reports: specific program information for both client and worker.  These reports include, but are not limited to case load, activities, outgoing referrals and wait list.
• Provincial Comparisons (PC) Reports: summarizes overall provincial and regional comparison client data by year - there are specific reports for RWMS agencies
• Staff Reports: summarizes and details activities recorded in the Activity Log and lists active workers

Please keep in mind the difference between new and open admissions: 

New Admission: Admission that was opened during the reporting period 

Carryover Admission: Admission opened prior to the reporting period and has not been discharged 

Open Admission: New Admissions + Carryover Admissions 

• Represents any admission that was open at any time during the reporting period 

• Does not represent unique individuals - if a person is admitted twice during the reporting period this will be recorded as two admission

Let's go through some examples:

Example #1: New Admission 

In this example, there are two (2) new admissions during the reporting period of October 1 - 31, 2020. 

Example #2: Open Admission

In this example, there are three (3) open admissions - comprised of two (2) new admissions and one (1) carry-over admission during the reporting period of October 1 - 31, 2020.