Description

Lists clients whose admissions/program registrations have been inactive for the period of time predefined by the agency.  NOTE: At the admission level, a client is considered inactive when: 1. The client’s admission is open but all the program registrations within this admission are close; AND 2. The last program registration has been closed for 30 days or more.


At the program level, i.e. when the report is run for a specific program (or all programs), the inactivity of a program registration is determined according to the following business rules:

Provincial Service Category

Use Activity Log to

calculate time (autocalc)?

(The autocalc value at the program registration level is used.)

Program-level Flag1 (days)Program-level Flag2 (days)Notes
  • Case Management
  • Community Treatment
  • Community  Medical/Psychiatric Treatment Services
  • Community Day/Evening Treatment Services
  • Community Withdrawal Management Services 
  • Non-Moh funded programs
YesSet by agencySet by agency

The two program-level flags should be set according to the average number of days that a program registration in these PSC will remain open after the last Direct/Indirect Service is delivered to the client.

The date of the last occurred Direct/Indirect Service is used to determine the inactivity of a program registration. If a program registration is not linked to any occurred Direct/Indirect Service, then its program start date is used to determine the activity of the program.

A program registration in any of these PSCs will appear in CL-08 when:

  • Current Date – Date of Last Occurred DS/IS is greater than or equal to Flag1 days and less than Flag2 days.
  • Current Date – Date of Last Occurred DS/IS is greater than or equal to Flag2 days.  

If a program registration is not linked to any occurred Direct Service, then it will appear in CL-08 when:

  • Current Date – Program Start Date is greater than or equal to Flag1 days and less than Flag2 days.
  • Current Date – Program Start Date is greater than or equal to Flag2 days.

Please note that if the autocalc flag is changed without updating the two program-level flags accordingly, the CL-08 report may not provide an accurate list of inactive program registrations, as the two flags have different meanings. When autocalc is Yes, the inactivity is determined based on the date of the last occurred Direct/Indirect Service and when autocalc is No, the inactivity is determined based on the program start date.

Please note that if the two inactivity flags have not been set up for a program in these PSC, then the agency-level inactivity flags will be used.

  • Case Management
  • Community Treatment
  • Community  Medical/Psychiatric Treatment Services
  • Community Day/Evening Treatment Services
  • Community Withdrawal Management Services 
  • Non-Moh funded programs
NoSet by agencySet by agency

The two program-level flags should be set according to the average number of days of treatment.

The program start date is used to determine the inactivity of a program registration.

A program registration in any of these PSC will appear in CL-08 when:

  • Current Date – Program Start Date is greater than or equal to Flag1 days and less than Flag2 days.
  • Current Date – Program Start Date is greater than or equal to Flag2 days.

Please note that if the two inactivity flags have not been set up for a program in these PSC, then the agency-level inactivity flags will be used.

  • Residential Treatment Services
  • Residential Medical/Psychiatric Treatment Services
  • Residential Support Services
  • Non-Moh funded programs
Yes/NoSet by agencySet by agency

The two program-level flags should be set according to the average length of stay.

The program start date is used to determine the inactivity of a program registration, regardless of the value of the autocalc flag.
A program registration in any of these PSC will appear in CL-08 when:

  • Current Date – Program Start Date is greater than or equal to Flag1 days and less than Flag2 days.
  • Current Date – Program Start Date is greater than or equal to Flag2 days.

Please note that if the two inactivity flags have not been set up for a program in these PSC, then the agency-level inactivity flags will be used.

Residential Withdrawal Management Services Yes/No1015

The two program-level flags are standardized by DATIS.

The episode start date is used to determine the inactivity of a program registration, regardless of the value of the autocalc flag.

A program registration in any of these PSC will appear in CL-08 when:

  • Current Date – Episode Start Date is greater than or equal to 10 days and less than 15 days.
  • Current Date – Episode Start Date is greater than or equal to 15 days.


Report Columns

  • Name – Client name
  • Chart/File # - Client’s chart/file number
  • Admission Date – Client’s last admission.
  • Admission Site – The admission site of the client’s last admission
  • Admission Status – Client’s last admission status. The status is either OPN (open) or PND (pending)
  • Primary Worker – The client’s primary worker (last admission)
  • Program Start Date – Program start date of the inactive program.
  • Program Worker – Program worker.
  • Last Activity Date – The date of the admission’s last activity
  • Last Activity Site – The service site of the admission’s last activity
  • Last Activity Caseworker – The service provider of the admission’s last activity
  • Last Activity Comment – The activity comment of the admission’s last activity

Parameters

  • Admission Site – specifies the site to which the clients were admitted. Users can enter “*” for all sites.
  • Primary Worker – specifies the primary workers whose clients are to be included in the report. Users can enter “*” for all primary workers.
  • Program ID – specifies the program to report on. Users can select “Admission Level” to run the report at the admission level.  Note: Users can enter/select multiple programs
  • Client Type – specifies the client type to report on.

Sub-reports

No sub-reports.

  • No labels