SS&A Screener Data Download Reports

Data download reports containing client screener records for the SS&A screeners (GAIN SS, MMS, and POSIT) are accessible through the Catalyst Reports link in the Catalyst Application.  The following reports are located in the GAIN Reports folder: 

• 06_Gain_Short_Screen_Data_Downloads
• 07_Problem Oriented Screening Instrument For Teenagers (POSIT)_Data_Downloads
• 08_Modified Mini Screen(MMS)_Data_Downloads

These reports provide the record of responses for each (respective) client screener conducted, and can be exported to Excel or CSV to meet your organization's data retention policies. Accessing these data require a Catalyst report account with permissions to access the GAIN Report folder.

Accessing the reports

1. Log in to Catalyst and choose Catalyst Reports from the Reports drop down menu.
2. Open the GAIN Reports folder and double click the report to open it.
3. Enter the start and end dates of the desired time frame of the data in the dialogue box and click OK.
   
4. When the data are displayed, the report can be exported to Excel or CSV by clicking on the Export icon (shown below) located in the tool bar above the report pane.
   
5. In the Export dialogue box, click the File Type drop down arrow and choose the type of file to export to (Excel or CSV), and click OK.
   
6. The file will be accessible to save from your browser's downloads area in the top right of your screen. 

06_Gain_Short_Screen_Data_Downloads

This data download includes the client records for every GAIN SS conducted within the time frame selected. Please note:  the structure of this report differs from the POSIT and MMS in that the screener record is not contained within only one row.  
This report includes the client scores for each section (questions on each application screen) of the GAIN SS. Each row displays the client score (total) for the given section of the screener - the complete GAIN SS record for each client will span six rows.  The structure of the report is similar to the onscreen report that can be viewed when the GAIN SS is launched through the Client Information screen in Catalyst.  The following information is included in each row:

• Client admission information
• Screener administration details
• Subtotal scores for each screener are found for each individual client in Catalyst in their Catalyst Info screen under the GAIN SS button
• Total score for all screeners (not including the Additional Questions)

There are two parts to this DD report – the first part includes the client records (rows) for the first five sections (see table below); and the second includes the client record for the Additional Questions (CAMH modified).  Both parts are located in the same spreadsheet with the Additional Questions in a second table below the GAIN Short Screener scores separated by a header row.  The GAIN SS ID (unique ID assigned to each screener completed) can be used to pull a client’s complete screener record.
The screen shot below displays the screener records for a test client.  

The report includes the screen abbreviations that translate per the table below:

07_Problem Oriented Screening Instrument For Teenagers (POSIT)_Data_Downloads

Each row in this report represents the client record for every POSIT conducted within the time frame selected.  Each record contains the following information:

• Client admission information
• Screener administration details
• Client responses to each question
• Total scores by subscale

08_Modified Mini Screen(MMS)_Data_Downloads

Each row in this report represents the client record for every MMS conducted within the time frame selected.  Each record contains the following information:

• Client admission information
• Screener administration details
• Client responses to each question
• Subtotal scores for each section (A, B, C) 
• Total score for all sections
• Total 'Yes' responses for each section